I just came across another Exchange 2010 surprise that I would like to share with you. When you are creating a new meeting and need a room to have the meeting in, you would normally add all the rooms and see which one is available. The guys behind Exchange 2010 came up with a solution for this. They introduced the Room List.
The room list is essentially a distribution group but with an added parameter. Unfortunately you can’t create a Room List in the Exchange Management Console, so you’ll have to use the Exchange Management Shell (PowerShell) for this. The command is quite straight forward.
New-DistributionGroup -Name "Meeting Rooms" –Members ConfRoom1,ConfRoom2,ConfRoom3,ConfRoom4 -RoomList
As you can see, the -RoomList parameter makes all the difference!
People no longer need to sift through the meeting rooms manually. They can now effectively use the Room Finder to find a suitable room.